Duties and Responsibilities :

• provide high level administrative, strategic planning and operational support .

• offer advice and support to Baghdad office manager and senior management .

• analyze complex issues and develop solutions in the form of plans and strategies .

• Support all functions at Baghdad upon request .

• Analyze Admin operations to evaluate performance of Baghdad office and area of Development “KAIZEN” and determine areas of potential cost reduction, program improvement, or policy change.

• Prepare daily reports regarding Baghdad office admin activity and suggest changes if any.

• Coordinate with staff members to discuss issues, coordinate activities, or resolve problems.

• Implement corrective action plans to solve admin and corporate problems.

• Direct, plan, or implement policies, objectives, or activities of organizations or businesses to ensure continuing operations, to increase productivity.

• Negotiate with supplier, evaluate them, and prepare contracts or agreements with suppliers, distributors, government agencies, or other organizational entities.

• present information at meetings or conventions to promote admin services, exchange ideas, or accomplish objectives.

• Establish departmental responsibilities and coordinate functions among departments and sites.

• Coordinate the development or implementation of budgetary control systems, or other administrative control processes.

• Direct or conduct studies or research on issues affecting areas of responsibility.

• Represent organizations or promote their objectives at official functions, or delegate representatives to do so.

• Coordinate and support activities of businesses or departments like, logistic, sales, PDI, CPD or distribution of products.

• Attend and participate in meetings required with governmental and non-governmental entities.

• Maintain a healthy environment in line with Toyota Iraq policies, rules, and procedures, and make sure that all the staff under his supervision are following Toyota Iraq policies, rules, and procedures.

• Forecasts and plans according to fiscal needs.

• Address employee satisfaction issues promptly .

• Adhere to high ethical standards, and comply with all regulations/applicable laws .

• Network to improve the presence and reputation of the branch and company under Central and south project management committee.

• Documenting English and Arabic official letter to be submitted to any ministry and governmental institutions.

Minimum Expected Requirements

Total professional years of experience: More than 5 years’ experience in a management with outstanding leadership abilities. Excellent written and verbal communication experience for the with Ministries in Federal region.

Languages required: Fluent Arabic and English (writing and speaking) .

Education required:  Bachelor's degree in business, business management or other related fields. And MBA degree is preferable .

Nationality: Iraqi .

Gender: Equal opportunity for both gender is guaranteed .

Skills (Technical & Soft):

Management skills: administration, planning, setting standards, supervision & scheduling.

Negotiation skills: influence, advocacy, respect the ethnic diversity & cultural and religious.

Regulation thinking:  appreciation of the professional, analytical capacity & visualize the concepts.

Creative skills: strategic thinking, teamwork & staff building capacity, coaching.

Technical skills: using computer & software programs (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook

Al Manar is the leader in providing HR and Business Solutions in Iraq. We work closely with our clients to identify their needs and offer them our wide range of HR services such as recruitment, payroll, training and consulting. Our services help our clients to focus on their strengths and expand their business